Thunderbird Email – Use Blind Carbon Copy (BCC) to make undisclosed recipients

This is one of the most important tutorials for people that use Thunderbird and send loads of emails to multiple recipients. Did you know that unless you use blind carbon copy (BCC) you are sharing everyone else’s email 1000 times over.. Guess what, when you send an email to heaps of people, when they forward it on, all the other peoples email addresses go with it. This really annoys me to no end. I have taught some of my friends to use BCC, however I can’t get around to everyone. See this article I wrote previously Send multiple emails to undisclosed recipients using bcc – Thunderbird. Its the same deal for people using Outlook Express, Outlook, Windows Mails, and any other email program. They all have a BCC option and I suggest you find it and use it.

Watch this video to see more details.

Read more

How to attach a html signature to your emails – thunderbird

An email signature is a small section of writing that you can attach to every email you send. It can be something like contact details or even your URL of your website. This can save you time because the signature will be automatically added to the end of your email.  In thunderbird you can create a html signature file that can hold all your details. This file will be referred to each time you send an email.

Below is an example of m html signature file that I have create in Thunderbird.

How to attach a html signature to you Thunderbird emails?

1. Open Thunderbird and go to the Tools menu at the top.
2. Choose Account settings from the menu.
3. Your account settings will appear. Click on the account to see the settings. See the first screenshot above.
4. Then tick the box that says Attach this signature.
5. Press on the Choose button to find your html signature file. If you do not know how to make one see How to make a html signature including a logo and url.
6. If you want to attach the signature to more than one account you will have torepeat these steps for all accounts.

Read more

how to create a new address book – thunderbird email

When you start getting thousands of email contacts in Thunderbird it is important that you organise your email contacts into different address books. There is no way that you could simply store that many into one address book. Therefore I prefer to make separate address books for different sections of people. For example you could have a work contacts address book, a friends address book, and a family address book.

How to create a new address book?

• Open Thunderbird Email. Press on the address book icon at the top. See the screenshot below.

• Your address book will open.
• Go to the file menu at the top.
• Choose new from the menu, then choose Address Book. See the screenshot below.

• A small window will appear. Type the name of your new address book.

• Press ok. Your address book will be in your list. See below.
• To add a contact to your new address book, right click on it and choose new card.

Read more

How to make a html signature including a logo and url

Most email programs let you attach a html signature file. This will enable you to attach the signature file to any outgoing emails, without having to write the details for each email. The hardest part is finding out how to make a html file. In this tutorial I will show you how to make this html file and how to make a link to a website or a logo.

How to make a html signature file?

1. Open notepad. (start menu>all programs>accessories>notepad)
2. Write your details in. It can be a html link or a url path to your logo that is stored on the internet. You can also just simple put your business name, address, and phone number. (See below for instruction on how to make a link)
3. When you have finished writing your text, go to the file menu at the top.
4. Choose Save As from the menu. See the screenshot below.

1. Now see the screenshot below. Name your html file something you will remember.
2. Instead of saving the file with the file extension .txt you need to save it as .html
3. See how I have saved my file as Email-sig3.html
4. When you have written your file name in then press save.

So the moral of the story is that we are going to save this notepad file as a .html file.

How to add a html link to a website in your email signature?

1. The first thing we need to know is the URL of the website we want to link to…In this case I am going to link to http://www.tips4pc.com but I want it to look like thisTips4pc.com
2. Here is what the html looks like to do this:
   • <a href=” http://www.tips4pc.com”>Tips4pc.com</a>
   • Green = My link
   • Yellow = What my link will look like (Anchor text)
3. Now if you look at the screenshot below you can see more links that I have used.

This is what my signature looks like. Click on the thumbnail to see a larger picture.

How to make a link to a logo?

1. Firstly you need to find the url or web address of where your picture or logo is located. See How to find the url to a picture or logo on the internet
2. Yes your picture needs to be stored somewhere on the internet. Even storing it on Facebook is fine.
3. To simple write html code to include the picture is simple.
   • <img src=”http://www.tips4pc.com/images/picture.jpg”>
4. To make the image a link:
   • <a href=”http://www.tips4pc.com” img src=”http://www.tips4pc.com/images/picture.jpg”</a>
   • Green = My link
   • Yellow = Where the picture is stored on the internet.

Regardless of what you put in the signature file, you will need to save the notepad file as a .html file.

Read more

Send multiple emails to undisclosed recipients using bcc – Thunderbird

The first question you probably want you ask is what is BCC? Ahh, good question. Well without getting too technical, BBC hides the email addresses to your recipients. BCC stands for Blind Carbon Copy. For example if you send and email to ten people they will be able to see everyone else’s email address. If you send the email using the Bcc option then all they will see is undisclosed recipients.

How to use BCC to send emails to undisclosed recipients in Thunderbird?

1. Open your Thunderbird email program.
2. Choose write from the top menu to start a new email.
3. Click on the contacts button to see contacts list.
4. To choose one email simply double click on the email. It will be added to your email.
5. To make this individual email bcc press on the drop down arrow next to the email address you have added. See the screenshot below.

1. A menu will drop down and you can choose Bcc.
2. This will change that email to bcc only. You can do this for all emails you add, or move to the next step to do it in bulk.

1. To add more than one email to bcc you need to select them all. Do this by holding the CTRL key in while clicking on them. The ones you select will turn blue.
2. Right click on the blue selection and a menu will appear. Choose Add to Bcc field.

Read more